Receptionist/Clerk Typist

Job No: 1

Job type: Human resources

Location: Port-of-Spain

Categories: Human resources/Financial services

Join our dynamic team at Grant Thornton Trinidad and Tobago! We're seeking a vibrant Receptionist/Clerk Typist to be the welcoming face of our organization. As the first point of contact for clients and guests, you'll embody our commitment to exceptional service and professionalism. Your role will involve managing incoming calls, greeting visitors, and maintaining a smooth flow of administrative tasks. If you're a detail-oriented multitasker with excellent communication skills, we want to hear from you!

At Grant Thornton Trinidad and Tobago, we pride ourselves on fostering a supportive work environment where every team member can thrive. As a Receptionist/Clerk Typist, you'll have the opportunity to showcase your organizational prowess and contribute to the efficiency of our operations. Whether you're typing correspondence, scheduling appointments, or assisting with office logistics, your contributions will be integral to our success. Join us in shaping the future of our firm while enjoying competitive benefits and ample opportunities for growth. Apply today and embark on a fulfilling career journey with Grant Thornton Trinidad and Tobago 

Responsibilities

Responsibilities include but not limited to:

Receptionist Duties

•    Effectively operate the switchboard.

•    Efficiently maintain Cheque Collection Desk.

•    Maintain Log of Incoming and Outgoing Correspondence, including Registered Mail.

•    Sort and distribute All (Office and Clients) incoming correspondence.

•    Order, maintain and office stationery for employees and printers. 

•    Custodian: GT Branded Items.

•    Order, maintain and replenish consumables (e.g., tea, coffee, etc.) and associated supplies (e.g., water and napkins) for use in the Kitchen and Board Room areas.

•    Communicate proficiently with all Stakeholders (i.e., Clients, Internal Stakeholders, Suppliers and Visitors).

•    Provide support to Directors as required.

•    Maintain tidiness at the Conference Room Tea Station.

•    Assist with confirmation of all Conference Room bookings.

•    Ensure there is administrative support/coverage at all times.

Clerk Typist Duties

•    Provide assistance re. Accounting, Outsourcing, Auditing and Tax departments by typing and formatting Financial Statements and other correspondence when required, such as:

•    Prepare bounded/unbounded copies of Financial Statements and Proposals.

•    Prepare Financial Statements, Proposals and Letters for Dispatch.

•    File correspondence as it relates to Management or Engagement Letters.

•    Filing of all client correspondence

•    Implement key administrative systems by reviewing and/or developing:

o   GT ORBIT Client Contact List

o   GT ORBIT Client Database

•    Organise and continuously maintain all correspondence for the company to ensure the expeditious archiving and retrieval of documents to CHAPMAN’s. 

•    Any other task as assigned by the Manager – HR & Payroll Outsourcing 

Qualifications and Experience

  • Secondary school education including the attainment of ‘O’ and/or ‘A’ levels or equivalent in English Language and Mathematics is required.
  • Proficient with letter writing, office etiquette, procedures and practices.
  • Tertiary level education e.g. Bachelor’s Degree in Administration or equivalent or a related field would be considered an asset.
  • 2-3 years’ experience in a professional services environment or equivalent.
  • Proficient in Microsoft Word, Excel and Outlook. 

All applicants should submit their resume to gtoshr@tt.gt.com with the subject “Receptionist/Clerk Typist.”